I attended the Xero Roadshow this morning – as normal, it was inspiring, for various reasons.

Some notes:

  • WorkflowMax rewrite is due for release in September/October – the new look is awesome as are the the new time features – I think you still won’t be able to schedule based on time of the day, but you will easily see missing time, or time not clocked, the time recording features are improved also
  • Xero purchase order features are due to be released in two months
  • Xero stock lite is due for release around Christmas/New Year
  • As per my last post, the new payment gateway options have been released, this affects online invoices, so it may be worth reviewing this in your business
  • Quotes in Xero are in design and building, no release date yet, this will have dynamic function, where you can have your client select options they might want online and this will be integrated with your Xero, so not simply “Quotes” as you might know it
  • Also coming soon is the new email settings, so you will be able to specify the sent from email address etc
  • Fully document enabled – through out Xero is due in July/August this year!  Yay!!

The new reporting framework, among other things, is allowing larger clients to come aboard with Xero.  Transaction limits up to around 2,000 per month can now be handled – It is advised to run parallel with your existing system for a month to test it – run a GST return at the end of that period, if the report runs ok without timing out, it will be fine.  Xero have said they are running a few GST returns for people direct from their servers, where the upper data limits have been reached.  Exercise caution here, we would absolutely recommend testing – and we would state that quite clearly.


Simon Mundell from Results.com had the key note speech.  He was awesome.

Funnily enough, my brother, at Jack of All Trades, demonstrated the Results.comapp to me last week – you can download from the app store for free.  Simon has awesome, if you get this today – text Results to 244 for the slide show, you can join their webinar too for free.  They also give you their strategic plan template.

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I will attempt to blog a bit more about this in the next week or so…  I have to get my head around it.

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In the world of business, cashflow is king and we’ve just made it quicker and easier for your clients to get paid.

From today, more of your clients will be able to get paid instantly through online invoicing. As well as PayPal, we’ve integrated with a number of payment services – including DPS Payment Express, GoCardless, Stripe and, soon, eWay – so all your clients’ customers need to do is hit the ‘Pay Now’ button, and the money will be on its way.

Once a payment service is setup, your clients will get paid faster, freeing up valuable cashflow and easing their workload.

Setting up the payment service is simple and we’ve created a video to help walk you through the process. Check it out on our blog.


Xero Update – 27/05/13

Sponsored by Deloitte and ASB (I love ASB!)


  • Xero – Rod Drury
  • Vend – Nick Holdsworth
  • Spotlight Reporting – Richard Francis
  • Unleashed – Greg Murphy
  • Receipt Bank – Michael Wood
  • Deloitte – Grant Frear

This was an excellent seminar about the way things are, they way they should be and they way they are heading for Cloud services and IT in general.  There was a lot of mention to going mobile.  The desktop PC is out and mobile is in.

There are 500k businesses in NZ, 70k are on Xero.  There are 5 million businesses in the UK, so NZ is well placed to be an excellent base for global software developments.  Our market is small in comparison, so anything we create has to be global to be worth while, developers in the UK or USA have a large enough market not to have to consider other countries, so naturally limit themselves.

Best Practice now for business accountancy software is being in the cloud.  It is now safer and more secure than having desktop software.

It’s not the big that eat the small, it’s the fast that eat the slow – Rod Drury

Michael Wood from Receipt Bank had some interesting things to say about software – you need to be a software company to stick now – consider Amazon, they sell books, but they do it using software, they have swallowed Borders (booksellers).  You can become a software company by building it or buying it.
|| Consider: How can your company can best use software to better serve clients and to become a better company?


Richard Francis from Spotlight Reporting talked about KPI’s

> Aspire > Dream > Goals > Focus > Direction – you get there using KPI’s
> Set > Data Capture > KPI’s > Monitor > React
A saying I remember, that suits this is:  “If you aren’t measuring, you are only practicing”
|| Consider:  What do we need to monitor and measure?


Well worth looking at is Deloitte’s Digital Disruption video – http://www.deloitte.com/au/digitaldisruption


In the eNewsletter from IRD today they say they are going to introduce reminder email alerts for GST – that is excellent!

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We have a client that needed help with MYOB Online accounts…

I requested the  client to give me an invite to their online accounts.  Get sent an invite, accept the invite through my email and then get taken the the MYOB “live” accounts.

I thought hmm might be interesting to see what the competition is about so eagerly I login and go to look for the clients file.

No company file.

The instructions on MYOB website – please download the latest software to use these accounts – huh – I thought they were online.

So I follow the instructions and wait to download the file (20 minutes later for 243mb File).

Once downloaded I eagerly click to set up the software.  Myob starts wizzing and whiring.  I wait in anticipation watching the progressbar.  Meanwhile I have boiled the jug made a couple of phone calls, reconciled a client In xero.  Check Progress bar of software setup of the “cloud” software.

Make cup of coffee, Reconcile another clients account – answer a couple of emails…

Voilah – Accountright is ready to use.  WOOHOOO.   I do my desk ergonomics flex fingers and pounce over my keyboard ready to go with fingers flying.

I login into the “cloud” software from my desktop to locate the clients file “in the cloud”

“Sorry you cannot access this file as you have the 2013 version of the software and the company file is 2012.  Please contact the company administrator to upgrade the file to 2013”


I  then call MYOB – explain my predicament.  They need to reset my password and then send me a link to the 2012 version of the “cloud” software.

At the end of the conversation the help desk notices that the subscription for MYOB is expiring in 10 days would I like to renew it…

Ummm I don’t think so buddy!

Now don’t even get me started on the exporting of information.  That’s a whole other issue.

If you want an accounting system that will make you smile, try Xero, see our Xero setup and support services.

Thanks to my awesome team, we have achieved Xero Bookkeeping Partner of the Year 2012.




Wow, massive changes this morning!


  • Email Template – go to settings, general settings, email settings.  You can set templates for invoices, credits, remittance, repeats and statements.
  • Remittance advice for single payments – open the payment in your account transactions screen and click on options, select ‘send remittance’.
  • Outstanding statements rather than activity statements – this is a big one for us as bookkeepers, where there is months of activity, but only a few invoices un-paid from a few months back, we would have to send months of activity data as a statement, for large clients with lots of invoices, this would be messy, so, we would export the customers transactions to excel, delete the paid ones and send that.  This is awesome!  It is like the list in the contact records rather than every invoice and payment etc.
  • Sales and Bills rather than Receivables and Payables – this is just a change of term, but there are new layouts under the Accounts tabs for these.
  • Chart of accounts search – AWESOME!!!  You used to have to scroll to the bottom, change to 200 lines, hit CTRL and F to find, then search for something.
  • Due date shortcuts – when entering +7 in the due date field, it would be 7 days from today, rather than from the invoice date (which might not be today), so this is more logical.
  • Change to timeout – now an hour rather than 30 minutes, this will be very important to some users using a job systems where they had to keep re-logging into Xero for invoices to export.
Call us at the office if you have any questions.

For more detail or for further changes, see the release notes:  Read More


Account / Sales – new layout

Email Settings

This morning we received our copy of the New Zealand Master Bookkeepers Guide!  A little light reading…  738 pages…

Is anyone out there using Caterease?  I have a client who would love for this to integrate with Xero but Caterease need more people asking so they will integrate it.

Alternatively, is anyone using catering software that can handle events, recipes, quotes, calendar etc that integrates?  I would love to hear from you.


Thanks, Glennis Stuckey